552a. Certain Federal agencies, however, have the subject matter expertise with respect to particular systems of records that are commonly maintained by all federal agencies. (See 31 CFR 1.36). 14, 2014), IRS 00.001 - Correspondence Files and Correspondence Control Files - RECORD SOURCE CATEGORIES: [The categories of sources of records in the system]. IRS 42.002 - Excise Compliance Programs - 80 FR 54063 (Sept. 8, 2015). (See 31 CFR 1.36. DHS/CBP-016 Nonimmigrant Information System, DHS/USCIS/ICE/CBP-001 Alien File, Index, and National File Tracking System of Records, DHS/CBP-018 Customs Trade Partnership Against Terrorism (CTPAT), DHS/CBP-019 AMOSS System of Records Notice. This system has been designated exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. DO .307 - TIGTA Employee Relations Matters, Appeals, Grievances, and Complaint Files - 85 FR 26521 (May 4, 2020), This system may contain investigative records that are exempt from 5 U.S.C. This is further explained below. All Federal agencies are required to publish in the Federal Register each system of records when the system is established or changed. 552a (j)(2) and (k)(2). 013 Collections Records 85 FR 11776 (Feb. 27, 2020), FS .014 United States Securities and Access 85 FR 11776 (Feb. 27, 2020), FS .015 Physical Access Control System 85 FR 11776 (Feb. 27, 2020), FS .016 Health Unit Records 85 FR 11776 (Feb. 27, 2020), FS .017 Do Not Pay Payment Verification Records 85 FR 11776 (Feb. 27, 2020), FS .018 OneVoice Customer Relationship Management 85 FR 11776 (Feb. 27, 2020), FS .019 Gifts to Reduce the Public Debt 85 FR 11776 (Feb. 27, 2020), FS .020 U.S. Treasury Securities Fraud Information System 85 FR 11776 (Feb. 27, 2020), DO .003 - Law Enforcement Retirement Claims Records - 81 FR 78298 (Nov. 7, 2016), DO .007 - General Correspondence Files - 81 FR 78298 (Nov. 7, 2016), DO .010 - Office of Domestic Finance, Actuarial Valuation System - 81 FR 78298 (Nov. 7, 2016), DO .015 - Political Appointee Files - 81 FR 78298 (Nov. 7, 2016), DO .016 - Multiemployer Pension Reform Act of 2014 (MPRA) - 81 FR 78298 (Nov. 7, 2016), DO .060 - Correspondence Files and Records on Dissatisfaction - 81 FR 78298 (Nov. 7, 2016), DO .120 - Records Related to Office of Foreign Assets Control Economic Sanctions - 81 FR 78298 (Nov. 7, 2016). . Aug 10, 2017. Personally identifiable information (PII) is data that may be used to identify an individual when combined with other relevant data. Sample 1 Sample 2 Based on 3 documents Examples of System of Records Notice in a sentence 552a(c)(3), (c)(4), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(4)(I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(c)(3), (d)(1), (d)(2), (d)(3), (d)(4), (e)(1), (e)(4)(G), (e)(4)(H), (I) and (f) of the Privacy Act pursuant to 5 U.S.C. IRS 42.021 - Compliance Programs and Projects Files - 80 FR 54063 (Sept. 8, 2015), IRS 42.027 - Data on Taxpayers' Filing on Foreign Holdings - 80 FR 54063 (Sept. 8, 2015), IRS 42.031 - Anti-Money Laundering/Bank Secrecy Act and Form 8300 - 80 FR 54063 (Sept. 8, 2015), IRS 42.888 - Qualifying Therapeutic Discovery Project Records - 80 FR 54063 (Sept. 8, 2015), IRS 44.001 - Appeals Case Files - 80 FR 54063 (Sept. 8, 2015), IRS 44.003 - Appeals Centralized Data - 80 FR 54063 (Sept. 8, 2015), IRS 44.004 - Art Case Files - 80 FR 54063 (Sept. 8, 2015), IRS 44.005 - Expert Witness and Fee Appraiser Files - 80 FR 54063 (Sept. 8, 2015), IRS 46.002 - Criminal Investigation Management Information System and Case Files - 80 FR 54063 (Sept. 8, 2015). SORN Number/Name (with link to Federal Register), FinCEN .001 - FinCEN Investigations and Examinations System - 79 FR 20969 (Apr. (See 31 CFR 1.36). What is a PII? US Mint .005 - Employee-Supervisor Performance Evaluation, US Mint .007 - General Correspondence - 78 FR 1307, US Mint .008 - Employee Background Investigations Files - 78 FR 1307, US Mint .009 - Order Management System - 79 FR 49376, Retail Sales System (RSS); Customer Mailing List; Order Processing Records for Coin Sets, Medals and Numismatic Items; Records of Undelivered Orders; and Product Descriptions, Availability and Inventory, - Union and Agency Negotiated Grievances; Adverse Personnel Actions; Discrimination Complaints; Complaints and Actions before Arbitrators, Administrative Tribunals and Courts (Third Parties) - 78 FR 1307, US Mint .013 - United States Mint National Electronic Incident Reporting System of Records - 78 FR 46686, US Mint .014 - Denver Public Tour and Outreach Reservation System -, Special Inspector General, Troubled Asset Relief Program (SIGTARP), Administrative Resource Center (ARC)- Bureau of the Fiscal Service, Some records contained within this system of records are exempt from 5 U.S.C. Some of the records in this system are exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. 552a (c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) pursuant to 5 U.S.C. Coordinator for the Arctic Region, Deputy Secretary of State for Management and Resources, Office of Small and Disadvantaged Business Utilization, Under Secretary for Arms Control and International Security, Bureau of Arms Control, Verification and Compliance, Bureau of International Security and Nonproliferation, Under Secretary for Civilian Security, Democracy, and Human Rights, Bureau of Conflict and Stabilization Operations, Bureau of Democracy, Human Rights, and Labor, Bureau of International Narcotics and Law Enforcement Affairs, Bureau of Population, Refugees, and Migration, Office of International Religious Freedom, Office of the Special Envoy To Monitor and Combat Antisemitism, Office to Monitor and Combat Trafficking in Persons, Under Secretary for Economic Growth, Energy, and the Environment, Bureau of Oceans and International Environmental and Scientific Affairs, Office of the Science and Technology Adviser, Bureau of the Comptroller and Global Financial Services, Bureau of Information Resource Management, Office of Management Strategy and Solutions, Bureau of International Organization Affairs, Bureau of South and Central Asian Affairs, Under Secretary for Public Diplomacy and Public Affairs, U.S. When is a System of Records Notice (SORN) required? 552a(k)(2): 5 U.S.C. how an individual might request access or seek redress to their information. 552a(j)(2) and (k)(2). 552a (j)(2) and (k)(2). This system is exempt from 5 U.S.C. 552a(k)(2). CC .200 - Chain Banking Organizations System - 81 FR 2945 (Jan. 19, 2016), CC .210 - Bank Securities Dealers System - 81 FR 2945 (Jan. 19, 2016), CC .220 - Notices of Proposed Changes in Employees, Officers 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H),and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). Some records contained within this system of records are exempt from 5 U.S.C. Each SORN describes the types of information contained in the records, the legal authority for collecting and maintaining the records, how . ROCKLIN UNIFIED SCHOOL DISTRICT JOB TITLE: GROUNDSKEEPER II BASIC PURPOSE OF THE JOB CLASSIFICATION To perform a variety of skilled grounds maintenance and gardening work in the upkeep of school sites and/or District facilities and do related work as required. DHS/USCIS-010 Asylum Information and Pre-Screening System of Records, DHS/USCIS-012 Citizenship and Immigration Data Repository (CIDR), DHS/USCIS-017 Refugee Case Processing and Security Screening Information System of Records, DHS/USCIS-018 Immigration Biometric and Background Check (IBBC) System of Records, DHS/USCG-002 Employee Assistance Program Records, DHS/USCG-006 Great Lakes Registered Pilot and Applicant Pilot Eligibility. DHS/CBP-004 Intellectual Property Rights e-Recordation and Search Systems, DHS/CBP-005 Advance Passenger Information System (APIS), DHS/CBP-008 Non-Federal Entity Data Systems (NEDS), DHS/CBP-009 Electronic System for Travel Authorization (ESTA). A SORN is intended to inform the public of: Clickhereto access the list of final rules for published SORNs. Agencies are required to publish notices describing the existence and nature of a new or revised system in the Federal Register and to review and update these System of Records Notices (SORNs) biennially as necessary. Secure .gov websites use HTTPS 1.36. The Privacy Act of 1974 sets forth a series of requirements governing Federal agency practices with respect to certain information about individuals. DHS/ALL-005 Department of Homeland Security Redress and Response Records System. (See 31 CFR 1.36). 552a(k)(2). Boil water notice do's and don'ts. To the extent that copies of exempt records from those other systems have been recompiled and/or entered into these FOIA/PA case records, the Department claims the same exemptions for the records as they have in the original primary systems of records of which they are a part. DHS/ALL-010 Asset Management Records System of Records, DHS/ALL-011 Biographies and Awards System of Records. This system has been designated exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I) and (f) of the Privacy Act, pursuant to 5 U.S.C. Documents published before 1993 (Volumes 1-58) may be available online at FDSys or via a Federal Depository Library. An official website of the United States Government, System of Records Notices Privacy Office, Office of the U.S. 552a(j)(2) and (k)(2). 552a(k)(2). Notice to rescind two Privacy Act System of Records Notices. DHS/USCG-061 Maritime Analytic Support System (MASS). 552a(k)(2). See 31 CFR 1.36. CC .110 - Reports of Suspicious Activities - 81 FR 2945 (Jan. 19, 2016). 552a(k)(2). DHS/USCG-007 Special Needs Program System of Records, DHS/USCG-008 Courts-Martial and Military Justice Case Files System of Records. BEP .002 - Personal Property Claim File - 78 FR 22604 (Apr. Looking for U.S. government information and services? ), IRS 60.000- Employee Protection System Records - 85 FR 38021(June 24, 2020). DHS/ALL-017 Department of Homeland Security General Legal Records. Records in this system related to classified and controlled unclassified information related to intelligence, counterintelligence, national security, and law enforcement programs are exempt from 5 U.S.C. 552a(c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and, (f) of the Privacy Act pursuant to 5 U.S.C. DHS/TSA-002 Transportation Security Threat Assessment System, DHS/TSA-003 Employee Transportation Facilitation Records, DHS/TSA 004 Personnel Background Investigation File System. DHS/USCG-028 Family Advocacy Case Records, DHS/USCG-029 Notice of Arrival and Departure System of Records, DHS/USCG-031 USCG Law Enforcement (ULE) System of Records, DHS/USCG-032 Asset Logistics Management Information System (ALMIS) System of Records. At Treasury, some systems of records are not covered by a Government-wide SORN, but the records are of a type commonly maintained by all (or most) Treasury bureaus and offices. DO .226 - Validating EITC Eligibility with State Data Pilot Project Records - 81 FR 78298 (Nov. 7, 2016), DO.227 Committee on Foreign Investment in the United States (CFIUS) Case Management System 86 FR 8262 (Feb. 4, 2021), DO .227 - Committee on Foreign Investment in the United States (CFIUS) Case Management System 85 FR 55354 (Sep. 4, 2020), DO .301 - TIGTA General Personnel and Payroll - 85 FR 26521 (May 4, 2020), DO .302 - TIGTA Medical Records - 85 FR 26521 (May 4, 2020), DO .303 - TIGTA General Correspondence - 85 FR 26521 (May 4, 2020), DO .304 - TIGTA General Training - 85 FR 26521 (May 4, 2020), DO .305 - TIGTA Personal Property Management Records - 85 FR 26521 (May 4, 2020), DO .306 - TIGTA Recruiting and Placement Records - 85 FR 26521 (May 4, 2020). 552a(c)(3), (d)(1), (2), (3), and (4), (e)(1), (e)(4)(G), (H), and (I), and (f) of the Privacy Act pursuant to 5 U.S.C. DHS/TSA-023 Workplace Violence Prevention Program, DHS/USCIS-004 Systematic Alien Verification for Entitlements (SAVE) Program System of Records, DHS/USCIS-005 Inter-Country Adoptions Security, DHS/USCIS-006 Fraud Detection and National Security Records (FDNS), DHS/USCIS-007 Benefits Information System, DHS/USCIS-008 Refugee Access Verification Unit. IRS 90.001 - Chief Counsel Management Information System Records - 80 FR 54063 (Sept. 8, 2015). 17, 2015), BEP .051 - Chief Counsel Files - 552a(k)(2). True Covered entities must report all PHI breaches to the _______ annually. Secretary of Health and Human Services The Privacy Act requires federal agencies to publish a notice in the Federal Register for each system of records that an agency maintains. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I), and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). OGE/GOVT-2 Executive Branch Confidential Financial Disclosure Reports, OPM/GOVT-2 Employee Performance File System Records. 552a(j)(2) and (k)(2). 552a(k)(2). (See 31 CFR 1.36), DO .411 - Intelligence Enterprise Files - 81 FR 78298 (Nov. 7, 2016), No final rule required (no comments received on interim rule). 552a(k)(2), it is exempt from 5 U.S.C. (See 31 CFR 1.36), IRS 42.001 - Examination Administrative Files - 80 FR 54063 (Sept. 8, 2015). ), DO .310 - TIGTA Chief Counsel Disclosure Section - 85 FR 26521 (May 4, 2020), This system may contain records that are exempt from 5 U.S.C. IRS 00.003 - Taxpayer Advocate Service and Customer Feedback and Survey Records - 80 FR 54063 (Sept. 8, 2015), IRS 00.007 - Employee Complaint and Allegation Referral Records - 80 FR 54063 (Sept. 8, 2015). All DHS SORNs are listed here, based on the source or DHS Component. This notice is generally referred to as a System of Records Notice or SORN. (See 31 CFR 1.36). 552a(j)(2) and (k)(1), (2), (3), (4), (5), and (6). CC .120 - Bank Fraud Information System - 81 FR 2945 (Jan. 19, 2016). IRS 42.008 - Audit Information Management System - 80 FR 54063 (Sept. 8, 2015), IRS 42.017 - International Enforcement Program Information Files - 80 FR 54063 (Sept. 8, 2015). 3, 2013), GSA/GOVT-4 - Contracted Travel Services Program - 74 FR 26700 (Jun. what kinds of personal information federal agencies maintain, how agencies limit the uses and disclosures of the information to only those compatible with the purpose for which the information was collected, and. 341 - Mass Communication System - 81 FR 2945, CC .500 - Chief Counsel's Management Information System - 81 FR 2945, CC .510 - Litigation Information System - 81 FR 2945, CC .600 - Consumer Complaint and Inquiry Information System - 81 FR 2945, CC .700 - Correspondence Tracking System - 81 FR 2945, CC .701 - Retiree Billing System - 81 FR 2945, CC .800 - Office of Inspector General Investigations System - 81 FR 2945, US Mint .001 - Cash Receivable Accounting Information System -, US Mint .003 - Employee and Former Employee Travel and Training System - 78 FR 1307, US Mint .004 - Occupational Safety and Health, Accident and Injury. 87 FR 198(Oct. 11, 2022), Final Rule - A lock 552a(k)(2). Records maintained in this system have been designated as exempt from 5 U.S.C. DHS/FEMA-003 National Flood Insurance Program Files, DHS/FEMA-004 Non-Disaster Grant Management Information Files, DHS/FEMA-006 Individual and Community Preparedness Division System of Records, DHS/FEMA-008 Disaster Recovery Assistance Files, DHS/FEMA-009 Hazard Mitigation Disaster Public Assistance and Disaster Loan Programs, DHS/FEMA-011 Training and Exercise ProgramRecords, DHS/FEMA-012 Suspicious Activity Reporting System of Records, DHS/FEMA-013 Operational Use of Publicly Available Social Media Internet Sources for Situational Awareness, DHS/FEMA-014 Hazard Mitigation Planning and Flood Mapping Products and Services Records System of Records, DHS/FEMA-015 Fraud Investigations System of Records, DHS/FEMA-016 Disaster Case Management (DCM) Files System of Records, DHS/FEMA-017 Individuals and Households Program Equity Analysis Records System of Records. Some records in this system have been designated as exempt from 5 U.S.C. DHS/FEMA/GOVT-001 - Federal Emergency Management Agency National Defense Executive Reserve System. DO .144 - General Counsel Litigation Referral and Reporting System - 81 FR 78298 (Nov. 7, 2016). The Privacy Act only pertains to information that is maintained in a system of records (hereinafter called system), while a record is an item of information about an individual, including his or her name or some other identifier. 552a(k)(2). 552a(c)(3) and (4), (d)(1), (2), (3), and (4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2) and (k)(2). 341 - Mass Communication System - 81 FR 2945 (Jan. 19, 2016), CC .500 - Chief Counsel's Management Information System - 81 FR 2945 (Jan. 19, 2016), CC .510 - Litigation Information System - 81 FR 2945 (Jan. 19, 2016), CC .600 - Consumer Complaint and Inquiry Information System - 81 FR 2945 (Jan. 19, 2016), CC .700 - Correspondence Tracking System - 81 FR 2945 (Jan. 19, 2016), CC .701 - Retiree Billing System - 81 FR 2945 (Jan. 19, 2016), CC .800 - Office of Inspector General Investigations System - 81 FR 2945 (Jan. 19, 2016). 80 FR 65870 (Dec. 7, 2015). These notices are commonly referred to as systems of records notices or SORNs.. 552a(c)(3) and (4), (d)(1), (2), (3), and (4), (e)(1), (e)(2), (e)(3), (e)(4)(G), (H), and (I), (e)(5), and (e)(8), (f), and (g) of the Privacy Act pursuant to 5 U.S.C. ), DO .311 - TIGTA Office of Investigations Files - 85 FR 26521 (May 4, 2020), Some records contained within this system of records are exempt from 5 U.S.C. Agencies must publish SORNs in the Federal Register. By design, distributed ledger technologies persist low-level data, which makes conducting complex business analysis of the recorded operations challenging. This system has been designated exempt from sections (c)(3); (d)(1)-(4); (e)(1); (e)(4)(G)-(I); and (f) of the Privacy Act, pursuant to 5 U.S.C. The notice describes privacy considerations that have been addressed in implementing the system. Certain records in this system are exempt from 5 U.S.C. HHS System of Records Notices (SORNs) As required by The Privacy Act, HHS publishes SORNs to provide public notice of the records it maintains about individuals which are retrieved by personal identifier. Some of the records in this system are exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. Records in this system have been designated as exempt from 5 U.S.C. The Privacy Act requires each agency to publish notice of its systems of records in the Federal Register. All other records in this system have been designated as exempt from sections (c)(3), (d)(1)-(4), (e)(1), (e)(4)(G)-(I), and (f) of the Privacy Act, pursuant to 5 U.S.C. GSA/GOVT-7 Personal Identity Verification Identity Management System (PIV IDMS), GSA/GOVT-9 System for Award Management (SAM), DOL/GOVT-1 Office of Worker's Compensation Programs, Federal Employees' Compensation Act File, DOT/ALL-8 Employee Transportation Facilitation. See 31 CFR 1.36. Safety Education Resources; Safety Education Materials Library; Neighborhood Safety Network; Community Outreach Center; Recall App; Business and Manufacturing 008 Mail List Records 85 FR 11776 (Feb. 27, 2020), FS .009 Delegations and Designations of Authority for Disbursing Functions 85 FR 11776 (Feb. 27, 2020). It can also collect the user's name, address, birth date and Social Security number for identity proofing purposes. DHS/ALL-029 Civil Rights and Civil Liberties Records, DHS/ALL-030 Use of the Terrorist Screening Database System of Records. The exemption was published in the Federal Register . ), IRS 26.009 - Lien Files - 80 FR 54063 (Sept. 8, 2015), IRS 26.012 - Offer in Compromise Files - 80 FR 54063 (Sept. 8, 2015), This system is exempt from 5 U.S.C. See 31 CFR 1.36. A system of records is distinguished from other kinds of personal records in that a record in the system is retrieved by an individuals name or other personal identifier. See 31 CFR 1.36. A System of Records is a group of any records under the control of an agency from which information is retrieved by the name of the individual or by some identifying number, symbol or other identifying particular assigned to the individual. Notice of the removal of one Privacy Act System of Records Notice. 552a(k)(2). 552a(j)(2) and (k)(2). See 31 CFR 1.36. 552a(j)(2), (k)(1), and (k)(2). 552a(k)(2). 552a(k)(2). 552a(k)(5). The Secretary of Treasury has exempted this system from the following provisions of the Privacy Act, subject to the limitations set forth in5 U.S.C. DHS/ALL-032 Official Passport Application and Maintenance Records, DHS/ALL-033 Reasonable Accommodations Records System of Records. Official websites use .gov DEFINITION: Under general supervision, to perform a variety of instructional and general clerical duties pertaining to the operation and maintenance of a flexible elementary physical education program. 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